Board Meetings
May 22, 2005 Mar 6, 2005 Feb 27, 2005 Feb 6, 2005 Jan 23, 2005 Jan 9, 2005
Nov 29, 2004 Nov 14, 2004 Oct 31, 2004 Oct 10, 2004
Agenda: NVLLB Board of Directors Meeting for May 22, 2005
Opening Remarks: President: Dennis Samac.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Review/approve/change as necessary.
NVLL Board of Directors Minutes for March 6, 2005
Introduction: Meeting called to order at 4:02 p.m. by Dennis Samac, President NVLL.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Feb. 6 and Feb. 27, 2005 minutes
were reviewed. A motion was made to accept. Motion carried.
B. Committee Reports:
1. Player Agents - Chair: Mike Rarick: Mike reported that Scott Groundwater, Doug Jenkins and Johnny Earles will head up the Teen Field this season. Scott Groundwater was nominated as Player Agent for the Teen Field. Motion made to accept nomination. Motion carried. At the present time, Minor B is the only division with room to allow a waiting list for new players.
2. Concessions - Chair needed. No report.
3. Uniforms - Chair: Jennifer Keen. Jennifer reported that one last order would be placed on Monday, March 7, 2005. She has a list of lessons learned for next year's Uniform Manager.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Joe reported that the new scoreboard will be delivered to his home on Tuesday.5. Fields & Grounds - Chair: Terry Rarick. Terry reported a puddle problem around the bases at Valparaiso. He determined if more top dressing were placed it would help the problem. The portal potties will be delivered to the Valparaiso Field by Tuesday. The sprinkler head covers still need to be replaced at this field. The tarps are ready to be picked up for the Twin Oaks Field. Terry has a golf cart available for Opening Day. Clay will be delivered to the MLF to prepare the pitching mound. Steve Rogers has offered to repaint the bathroom doors at the MLF if we supply the paint. Mike will contact Steve and get the paint from Coastal Lumber.
6. Umpire Coordinator - Chair: Michael Leach. No report.
7. Team Mom Coordinator - Chair: Gayle Brady. No report.
8. Clinic Coordinator - Chair: Joe Friedman. There was a good representation from each team at the Umpires Clinic.9. Sponsor Coordinator - Chair: Darren McDorman. Closed.
10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley:
Greg Rackley asked for pickups truck to help with Friday's setup of Opening Day. Board members will need to be at Twin Oaks by 3:00 p.m. for a workday. Dennis requested Board members to wear their maroon shirts on Saturday for visibility purposes. Gayle will supply a list of activities and which team is responsible for each. Janet asked for a reminder to be emailed to Team Moms concerning their BBQ tickets. Helmets will be available for sale, on Opening Day, from 10:00 - 11:00 a.m. Dennis reinforced the start time for the Opening Day Parade. Dennis has asked chosen members from the community to offer first pitches on Opening Day. Ryan Price will throw the first pitch, with Soleil Stanley catching, to honor Les Steven, a deployed reservist.11. Information Officer - Chair: Darren Boisjolie. No report.
12. Safety Officer- Chair: Brad Schneider. The Safety manual will be mailed to District on March 14th.
2. Old Business:
A. Valparaiso remodeling update by Chuck Simpson. No update available.
B. Copier Machine Replacement by Janet Simpson. A discussion was held on replacing the existing copy machine for a newer model. It was decided to try a one-year contract with Pak Mail, in Bluewater Bay, rather than replace the machine for a newer model. The use of Pak Mail will be restricted to Registration forms, Manager's packets and All-Star paperwork.
3. New Business:
A. Executive Committee: An executive committee must be formed to approve business in the absence of the Board. The committee shall consist of the four regular Board Officers, the Player Agent, the Safety Officer and one regular Board member. Joe Friedman volunteered to be a part of this committee. A motion was made to accept the Executive Committee. Motion carried.B. Misspelled name on plaque. A misspelling on the 8-year old tournament plaque was reported. A decision was made that the spelling had been verified by said Manager and the League would not pay to redo the plaque.
4. Next Meeting: Meeting was adjourned at 4:00 p.m. Next meeting is scheduled
for Sunday, May 22, 2005 at 4:00 p.m.at the Major League Field.
NVLL Board of Directors Minutes for February 27, 2005
Introduction: Meeting called to order at 2:08 p.m. by Dennis Samac, President NVLL.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Jan.23, 2005 minutes were reviewed.
No quorum present for approval. Tabled until next meeting.B. Calendar Review- Chair: Mike Rarick: Mike reviewed the upcoming events
with the Board. The manager's meeting will be held Sunday, February 27, 2005 at 4:00 p.m. at Ruckel Middle School cafeteria. This is a mandatory meeting and teams must be represented by either manager or appointed representative. A meeting for Team Moms will be held on Monday, February 28, 2005 at 6:30 p.m. at the Council Chambers. This meeting is also mandatory. The umpire clinic is scheduled for Saturday, March 6, 2005 at 9:00 a.m. at the Major League Field. Managers must attend or have an appointed representative in place. Opening Day is Saturday, March 12. Friday, March 11 is a workday for the Board to set up for the Opening Day events. Dennis presented the 1989 District 1 Championship flag given by Sandy Fleeman.C. Budget Review- Chair: Patti Baker: No report.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick: Mike reported the Jr./Sr. League still needs a Player Agent. He will check with Cindy Jenkins to see if Doug is interested. Mike said that practices are going well. Dennis requested a waiting list for all divisions.
2. Concessions - Chair needed. Janet reported that Patti Ferguson has agreed to manage the Twin Oaks concession stand, with the understanding that she has an assistant to show her the ropes. Janet recommended a Board member act in this capacity. Sue Sorenson volunteered to help Patti with the stand.
3. Uniforms - Chair: Jennifer Keen. Absent. No report.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Jamie
reported the netting needs to be replaced on the portable backstops at Twin Oaks. Batters eyes need to be installed at the Valparaiso and Major League fields. Chuck requested authorization to purchase the proper chest protectors for the Major League division. The six-purchased last year did not include the crotch protectors as required by Little League rules. The board agreed with this purchase because it fell within the equipment budget. The scoreboard has been ordered for the Major League Field. Dennis reported that Coke does not have to have their name placed on the board. This was verified with the Coke representative at the Niceville office.5. Fields & Grounds - Chair: Terry Rarick. Terry reported that the fields are
in good shape. He is concerned that the sprinkler heads have not been replaced at the Valparaiso field. He feels this is a major safety factor. The short-term projects are completed (fence repair, grass replacement, Valp dugout repairs) but that long-term projects still remain. Terry will check with the city to see if they are on schedule for Opening Day and the start of the season.6. Umpire Coordinator - Chair: Michael Leach. No report. Dennis will contact Michael for an update.
7. Team Mom Coordinator - Chair: Gayle Brady. Gayle reported that a Team
Mom Coordinator was still needed for Minor C. The Team Mom meeting will be held Monday evening February 28, 2005. Gayle reported that Beef O'Brady's would offer 10% of their sales as a donation to Little League on Wednesday, March 23, 2005. Take out dinners will be included in the fundraiser.8. Clinic Coordinator - Chair: Joe Friedman. Absent. Mark Hood represented the league in Joe's absence for this clinic. He reported that 6 attended the make-up Coaching Clinic, 16 players attended the pitching/catching clinic and 10 players attended the hitting clinics. The Board will re-evaluate the effectiveness of these types of clinics for next year. Mike recommended they be held closer to spring break next year. Discussion tabled until post-season meeting.
9. Sponsor Coordinator - Chair: Darren McDorman. Absent. No report.
Sponsorships are full.10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley:
Dennis reported all is in place for the parade. Discussion was held on the possible need for a parade permit from the cities. This parade has been held for numerous years with no requirement for us to procure a permit. The parade route will begin at Lewis Middle School and end at Twin Oaks Teen Field. Plaques will be presented to the cities of Niceville and Valparaiso. A past President's plaque will be presented to Gary Wood. Greg requested Board help on Friday afternoon March 11th to prepare the Twin Oaks site for Opening Day festivities.11. Information Officer - Chair: Darren Boisjolie. Mike reported all the team
information has been posted to the website. The game schedule will be available before Opening Day. Darren will take over from this point.12. Safety Officer- Chair: Brad Schneider. Absent. No report. The Board is still waiting on the draft 2005 Safety Manual.
2. Old Business:
A. Valparaiso remodeling update by Chuck Simpson. Dennis spoke with Paul
Hertzog. Paul is still interested in constructing the concession stand. He requested blueprints from the League as to what we would like to see in the new concession stand. Chuck will meet with Paul on this matter. Mike agreed to help. Dennis will make the arrangements for a meeting next week.B. Library for manager's/coaches by Chuck Simpson. Chuck has ordered the
tapes and has information from some websites as well.C. CPR training for Board members. The Board decided to table this issue until
next season.
3. New Business:
A. Board Member absenteeism. Janet provided an attendance record for the
current Board members. After reviewing the list, it was determined that three
Board members would be replaced. Dan Coehlo and Randy Sims resigned, Les
Stevens has taken an extended leave of absence due to his job; therefore, three
slots remain vacant. Other members with numerous unexcused absences were
noted. The Board will take further action if these individuals do not attend future
meetings.B. District President's Meeting review by Dennis Samac. Dennis reported his minutes from the recent District's President's meeting. The District is reminding Leagues the coaches who are involved in traveling teams will not be eligible to coach during the tournament unless a waiver is submitted for review and approval to the Region. The by-laws and constitution for our league are current and approved. The rules for elimination during Regional and State playoffs will remain the same: double elimination instead of pool play. The cutoff dates to determine age requirements will change in 2006 from July 31 to April 30. Dennis reported the Teen League Player Agent would need to contact Jack Lynch by April 30th. The locations for All-Star tournaments will be as follows:
8 year olds - Baker 9 year olds - Tri-County
9/10 year olds - Baker 11 year olds - Niceville
12 year olds - Mary Esther Jr. League - Crestview
Sr. League - NicevilleShalimar requested a Major League team from our League play them once a
week. The Board decided there was no benefit in accommodating them since we
have sufficient opportunities within the league. The Teen Leagues will consist of
Niceville, Crestview, Shalimar, Baker, NEW (Jr.), Tri-County, Defuniak and
Mary Esther.C. New copy machine. Janet Simpson received a proposal from Coastal
Equipment to upgrade our current machine. Mike requested we check with Pak Mail in Bluewater Bay for a trade (copying of registration forms and manager's packets for a sponsorship). Tabled until next meeting. POC: Janet Simpson, Suspense: March 6, 2005.
4. Next Meeting: Meeting was adjourned at 3:30 p.m. Next meeting is scheduled
for Sunday, March 6, 2005 at 4:00 p.m.at the Major League Field.
Agenda: NVLLB Board of Directors Meeting for February 6, 2005
Opening Remarks: President: Dennis Samac.
1. Standard Agenda Items:
A. Mintue Review- Chair: Janet Simpson. Review/approve/change as necessary.
B. Calendar Review- Chair: Mike Rarick. Review upcoming events.
C. Budget Review- Chair: Patti Baker.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick: Update. Determine Minor League team names.
2. Concessions - Chair Needed. Update on concession managers.
3. Uniforms - Chair : Jennifer Keen: Update.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Update purchase/installation of scoreboard.
4. Fields & Grounds - Terry Rarick Update on field condition, fence repairs and upcoming workday schedules.
6. Umpire Coordinator - Chair: Michael Leach:
7. Team Mom Coordinator - Chair: Gayle Brady: Update on upcoming Team Mom meeting agenda.
8. Clinic Coordinator - Chair: Joe Friedman. Clinic sign-up update.
9. Sponsor Coordinator - Chair: Darren McDorman.
10. Opening Day Parade/Ceremony - Chairs: Dennis Samac/Greg Rackley. Update on event.
11. Information Officer - Chair: Mike Rarick: Updates on website.
12. Safety Officer - Brad Schneider. Updates on safety manual.
2. Old Business:
A. Valparaiso remodeling update by Greg Rackley.
B. Library for manager's/coaches by Chuck Simpson.
C. CPR training for Board members. Chuck Simpson has acquired Red Cross CPR and First Aid Instructor's manuals and course materials. Has lead on Red Cross instructor willing to volunteer time to teach Board members.
3. New Business:
4. Next Meeting:
Introduction: Meeting called to order at 4:02 p.m. by Dennis Samac, President NVLL.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Jan. 9, 2005 minutes were reviewed. A motion was made to accept as written. Motion carried.
B. Calendar Review- Chair: Mike Rarick: Mike reviewed the upcoming dates with the Board. The Parent meeting is scheduled for Tuesday, January 25, 2005 at 6:00 p.m. Late registrations will be accepted beginning at 5:30 p.m. Mike will need volunteers to help with the paperwork. The Manager's meeting for Minor B, Minor A and Major leagues will be on Thursday, January 27at 6:00 p.m. at the Major League Field Board room. Tryouts begin Friday, January 28 thru Sunday January 31, 2005. A sign up sheet was distributed for volunteers to assist during tryouts. The drafting of players will begin on Wednesday, February 9, 2005 at 6:00 p.m. at Lewis Middle School.
C. Budget Review- Chair: Patti Baker. Patti reported the bank balance at the present time is $74,500.00. This balance includes all registrations fee to date as well as some of the sponsorship dollars. She reported $9,000.00 has been spent for equipment so far.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick. The Managers for the upcoming season were nominated as follows:
Majors - 97 players registered with the potential for 7 to 8 teams.
Robbie Davis Sam Carrelly Darren McDorman Joe Friedman Jay McGinnis Bob Provost Chuck Simpson Steve AlfordA motion was made to accept the list of nominees as proposed. Motion unanimously carried.
Minor A - 11 teams with a possibility of 12
Mike Rarick Carl Detwiler Greg Rackley Lawrence Kokocha Mitch Bolin Dan Shelton Michael Mantini Clayton Smith Will Howell Barbara Piard Chris Krenek Bob BucklandA motion was made to accept the list of nominees as proposed. Motion unanimously carried.
Minor B - 12 teams
Don Head Brian Rhodes James Loftis Doug Coleman Randy Eubanks Rick Quesenberry Steve Lightfoot Shane Frederic Brandon Huff Vinnie Ramirez Martin Wynn Patrick Erdman Walter Irvine Gal RichardA motion was made to accept the list of nominees as proposed with the top twelve being the primary candidates. Motion unanimously carried.
Minor C - 8 teams (Short 3 managers)
Gene Logan Jeff Grandgenett Bobby Caldwell Ronald Mathews Bruce PettiboneA motion was made to accept the list of nominees as proposed. Motion unanimously carried.
Tee-Ball - 8 teams (Short 3 managers)
Mark Chavez John Quinn Brad Schneider Jeff Green David MarshallA motion was made to accept the list of nominees as proposed. Motion unanimously carried.
2. Concessions - Chair needed. Volunteers are still needed to manage the Twin Oaks and Teen Field concession stands. Sharon Detiege reported that things are in order for concessions during tryouts. She passed a sheet for volunteers to help man the stand.
3. Uniforms - Chair: Jennifer Keen. Absent. No report.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Jamie reported that the "Big Boy" Backstop has been assembled. Joe sent an email to report that the equipment bags are almost ready. Brad is in the process of restocking the first aid kits for each manager. The cost of a scoreboard for the Major League Field will be $2,900.00. Joe will purchase one this season and the scoreboard purchase next year will be for the Valparaiso field. Greg Hasty, Challenger Division Board member, will use $1,000.00 of grant money to purchase tarps for the bleachers at the MLF. If the cost of the tarps exceed that amount, they will purchase equipment for the MLF instead (ex: rollers, rakes, etc.)
5. Fields & Grounds - Chair: Terry Rarick. Terry reported that Shalimar fencing will be repairing the fences at the Valparaiso field this week. Dennis reported the city of Valparaiso will make available a storage shed for the concession stand items remaining at that field during the construction of the new stand.
6. Umpire Coordinator - Chair: Michael Leach. Mike has agreed to chair this position for the upcoming season. He is currently enlisting the help of volunteer umpires.
7. Team Mom Coordinator - Chair: Gayle Brady. Absent. No report.
8. Clinic Coordinator - Chair: Joe Friedman. Absent. Chuck Simpson reported on the coaches clinic held this past weekend. Thirty eight coaches attended the clinic. Chuck asked for feedback on their view of the quality of the Doyle Academy Clinic. It seemed the major difference with this company was the lack of separate clinics tailored for the new coaches as opposed to the returning coaches. A suggestion was made for next year's clinic to be held later in the month to avoid holding it before managers are selected. Chuck asked for written feedback from the coaches who attended the clinic be forwarded to Joe Friedman. Signups for the player's clinics have been low. We need to push this at the Parent Meeting and tryouts this weekend.
9. Sponsor Coordinator - Chair: Darren McDorman. Absent.
10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley: Greg was absent but sent and email report. Janet Simpson presented a proposal for Porter's Barbeque to cater this event. We would offer hotdog platters for $4.00 and pork or chicken platters for $6.00 presale. The cost of each plate would increase $.50 the day of the event. The profit would be $1.25 on the hotdog platters and $2.25 on the pork/chicken platters. A motion was made to accept the proposal presented and hire Porter's to cater this event. Motion carried unanimously. A discussion was also held on the cost of the games armbands and a motion was made to offer them for $10.00. Motion carried with one dissenting vote. The Board gave Greg the authority to determine whether there would be an additional charge for armbands bought the day of the event. The increase, if any, would be nominal.
11. Information Officer - Chair: Mike Rarick. Mike asked for a volunteer to relieve him in this area. Darren Boisjolie agreed to accept this responsibility.
12. Safety Officer- Chair: Brad Schneider. Brad is researching the Little League web site for the latest Safety program information. The currently posted material is out of date. An issue was raised concerning the safety of the holes caused by the sprinkler heads in the outfield at the Major League Field. This hazard was brought to the attention of Board member Sam Carelly by the Doyle Academy instructor. The instructor gave a variety of solution which were passed to Brad for review.
2. Old Business: .
A. Valparaiso remodeling update by Greg Rackley.
B. Local Rules - Changes for 2005 season. Mike reported that the changes to the Local Rules had been completed. He also reported that Little League will change the age cutoff date for the 2006 season to April 30th. This will affect some of the kids by possibly forcing them to play in a division for three years vice the normal two. Little league directed the change to align its cutoff with other amateur sports organizations. Greg Rackley proposed the use of the drafting order (determined in preseason lottery) to fulfill the byes during the end of season tournament. A discussion was held on this proposal and a motion was made to vote on said proposal. The proposal was declined by all but one vote. No changes will be made on how the byes are determined.
C. Defibrillators - Brad reported that the donation of defibrillators does not look good for this season. Issued closed. A suggestion was made to look at all Board members receiving CPR training. Dennis will look into this matter. POC: Dennis Samac; Suspense: February 6, 2005.
3. New Business:
A. Mike introduced Ron Matthews as a past President of the League. Ron attended a portion of the meeting as a visitor.
B. Chuck Simpson proposed making available a library of tapes and books for coaches/managers. A discussion was held on this subject. Chuck agreed to check into what material would be available from the Doyle Academy and Simply the Best for manager's manuals. Dennis requested a first aid page from Brad to be included in these manuals. Dennis also asked that any Board member that had tapes or books on coaching contact Chuck. POC: Chuck Simpson; Suspense: February 6, 2005.
4. Next Meeting: Meeting was adjourned at 5:40 p.m. Next meeting is scheduled for Sunday, February 6, 2005 at 2:00 p.m. at the Major League Field.
Janet Simpson NVLL SecretaryIntroduction: Meeting called to order at 4:05 p.m. by Dennis Samac, President NVLL.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Nov. 29, 2004 minutes were reviewed. A motion was made to accept as written. Motion carried.
B. Calendar Review- Chair: Mike Rarick: Mike reported that registrations were going well and total count is approximately 356 as of January 8, 2005. The volunteer sheet for the last registration was passed around to confirm time slots that needed to be filled.
C. Budget Review- Chair: Patti Baker. No report.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick. Mike reported that Randy Sims volunteered to be the Player Agent for the Major League. He is still looking for Player Agents for Tee/ball and Minor C as well as the Teen League.
2. Concessions - Chair needed. Volunteers are still needed to manage the Twin Oaks and Teen Field concession stands. Janet reported that concessions would be available for tryouts. A discussion was held on the importance of the Park Rangers duties to ensure the cleanliness and operating procedures of each stand. It was suggested that the concession stand managers have a committee meeting to discuss operating procedures. Dennis requested a revised and comprehensive explanation of the Concession Managers duties for the next meeting. POC: Janet Simpson; Suspense: January 23, 2005.
3. Uniforms - Chair: Jennifer Keen. Absent. No report. Brad Schneider commented on the low quality for the price of the Teen League uniforms last season. Dennis will make sure Jennifer checks the quality for this year's uniforms.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Joe reported ninety batting helmets have been sold. He presented a proposed budget for new equipment including two new pitching machines. The Board previously approved four thousand dollars be used to purchase new scoreboards. Joe will order one for the Major League Field this season. Dennis requested he look into making a deal if the League purchased two concurrently. POC: Joe Friedman; Suspense: January 23, 2005.
5. Fields & Grounds - Chair: Terry Rarick. Terry reported that additional workdays will be scheduled for all fields. Some projects may require help by the cities of Niceville and Valparaiso. Shalimar fencing has not responded with an estimate to repair the Valparaiso fences. A request was made to check the lights at each field to ensure all bulbs were operating properly. Mike will place an ad in the calendar section of the paper asking for donations of blue tarps for field coverage during bad weather.
6. Umpire Coordinator - Chair: No report.
7. Team Mom Coordinator - Chair: Gayle Brady. Gayle reported Team Mom sign ups look good to date.
8. Clinic Coordinator - Chair: Joe Friedman. Joe reported sign ups for coach's clinics are looking good, but player's clinics have had little response. A suggestion was made to contact the paper concerning the new Doyle Academy clinics. This would communicate to parents the change from last year. Joe will look into this. A reminder flyer will be posted during tryouts for the clinics and will brief at the Parent's Meeting, scheduled for Jan. 25th.
9. Sponsor Coordinator - Chair: Darren McDorman. Absent. Patti reported we currently have twelve sponsors and all previous sponsors had been contacted by mail.
10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley: Greg gave a preliminary report on Opening Day activities and some proposed changes for the current season. Janet Simpson is checking into prices for Porter's BBQ to cater the event versus grilling to save on manpower. Greg stressed the importance of Board assistance with this day. He is exploring other avenues for volunteers.
11. Information Officer - Chair: Mike Rarick. No report.
12. Safety Officer- Brad Schneider. No report.
2. Old Business: .
A. Board Member slots open. Ricky Quesenberry, Sam Carelly, Robbie Davis, Mark Hood and Randy Sims were nominated for Board members. A discussion was held on each candidate. A motion was made to accept all nominees. Motion carried.
B. Valparaiso remodeling update by Greg Rackley. Greg reported that a contractor has been chosen for this project. Sharon Detiege has removed all concession stand equipment. Board members are needed to remove the refrigerator and freezer plus disconnecting the ice machine.
C. Local Rules - Changes for 2005 season. Mike presented the changes to the local rules for Board approval. The changes will relate to Minor B only. A discussion was held on each to clarify any questions. Motion was made to accept the Local Rules as changed. Motion carried. A suggestion was made to add a rule giving the bye for any tournament game to the team with the last pick in the draft. This was tabled until our next meeting. Greg Rackley will email the Board with a draft for this rule addition.
D. Defibrillators - No report.
3. New Business:
A. Tom Holloway, Pro Image Photography, requested to be the league' photographer this season. Greg has contacted Tom and made arrangements for Opening Day pictures.
B. President's Meeting. Dennis reported that we would host the 11 year old and Senior League tournaments this season. He requested NVLL be considered for hosting the Senior League State Tournament as well. A clarification was made on managers coaching a travel ball team and an All Star team. If a manager coaches a traveling team and wants to coach an All Star team, he must apply for a waiver. The same applies to the assistant coaches.
C. Beef O'Bradys offered to host a Little League Night and donate ten percent of that day's earnings to the League. They would like to give a card to the manager's for two to three dollars off a meal as incentives for their players during the season. This could be used at the Manager's discretion.
4. Next Meeting: Meeting was adjourned at 5:45 p.m. Next meeting is scheduled for Sunday, January 23, 2005 at 4:00 p.m. at the Major League Field.
Janet Simpson NVLL SecretaryAgenda:
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Review/approve/change as necessary.
B. Calendar Review- Chair: Mike Rarick. Review upcoming events.
C. Budget Review- Chair: Patti Baker.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick: Update.
2. Concessions - Chair Needed. Update by Scott Groundwater on Hot dog machine.
3. Uniforms - Chair : Jennifer Keen: Chuck Simpson to present proposal for Minor League uniforms.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields: Update on equipment inventory. Proposal for equipment to purchase.
5. Fields & Grounds - Terry Rarick Update.
6. Umpire Coordinator - Chair Needed. Response from Michael Leach.
7. Team Mom Coordinator - Chair: Gayle Brady:
8. Clinic Coordinator - Chair: Joe Friedman. Clinic update.
9. Sponsor Coordinator - Chair: Darren McDorman.
10. Opening Day Parade/Ceremony - Chairs: Dennis Samac/Greg Rackley.
11. Information Officer - Chair: Mike Rarick: Updates on website.
12. Safety Officer - Brad Schneider
2. Old Business:
A. Board Member slots open.
B. Valparaiso remodeling update by Greg Rackley.
C. Traveling team meeting - Dennis Samac update.
D. Local Rules - Changes for 2005 season.
E. Challenger Division Calendar. Review calendar for any Little League conflicts.
3. New Business:
4. Next Meeting:
Introduction: Meeting called to order at 4:00 p.m. by Dennis Samac, President NVLL. Special Guest, Greg Hasty, was present and spoke prior to the meeting. Greg is on the Challenger Division Board of Directors and presented a schedule of events for their 2005 season. He requested use of the Major League Field for their proposed Saturday games. Greg would like to place an ad offering registration for their division on the same date as the NVLL. Volunteers from the Challenger Division will be present to sign up players during our League registration times. The Board had no problems with this arrangement. The Challenger Division will be part of Little League Opening Day and will host games at whatever field is available. Greg offered to be the Challenger Division liaison between the two boards.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Oct. 31, 2004 meeting minutes were reviewed. A motion was made to accept. Motion carried.
B. Calendar Review- Chair: Mike Rarick: Mike requested each Board member sign up to work three shifts during the upcoming registration periods. The Ruckel cafeteria has been reserved with one possible conflict on January 15th.
C. Budget Review- Chair: Patti Baker. Patti presented the 2005 NVLL budget. A request was made to break down the equipment expense line by categories. A motion was made to approve the budget as written with a proposal for equipment to be purchased this season by our next meeting date. Motion carried. POC: Joe Friedman; Suspense: November 14, 2004.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick: Mike still needs Player Agents for the upcoming season. He presented a draft of the proposed 2005 Local Rules for Board review. Jamie Shields requested a change to the local rule #8 concerning the placement of an adult behind the pitching machine. A discussion was held and Mike stated the ruling must be changed by District 1 before we can amend or change our Local Rules. Discussion was tabled until after the District 1 meeting. Steve Lightfoot requested a change concerning the use of a batting stick prior to a batter taking the plate. Mike asked each Board member to review the rules again for any changes prior to the next meeting.
2. Concessions - Chair needed. Sharon Detiege and Janet Simpson agreed to manage the Major League Field concession stand for the upcoming season. Sharon recommended we find two managers for each stand. An inventory was completed of all equipment and a list made for new purchases. It was decided that $1,000 would provide for any replacement equipment for this season. Scott Groundwater offered to check around for prices on a new hotdog machine for the Teen Field. POC: Scott Groundwater; Suspense: Nov. 14, 2004. The Board also reviewed the Coke contract and Sharon agreed to stay on top of the service provided this season. Mike recommended buying a new scoreboard for the Major League and Valparaiso Fields. Dennis requested a change to the budget to show an increase of $4,000.00 for these purchases.
3. Uniforms - Chair: Jennifer Keen. Dennis reported that Jennifer Keen offered to be the Uniform Coordinator again this season. Dennis requested that C&M Sporting Goods be included in the bidding for uniforms. Chuck proposed Minor League uniforms for the Minor Leagues. Chuck will research a supplier and cost by next meeting date. POC: Chuck Simpson; Suspense: Nov. 14, 2004.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields. Joe and Chuck will inventory the equipment on Monday, Nov. 22 at 6:00 p.m. at Valparaiso. Board members were requested to help with this project. A suggestion was made to purchase two new pitching machines for Minor B. Les will check on prices for selling two of the old machines and keep two for practice.
5. Fields & Grounds - Chair: Terry Rarick. Terry reported the Valparaiso Field looked good other than some leveling on the field.
6. Umpire Coordinator - Chair: Dennis spoke with Michael Leach about accepting this position for the 2005 season.
7. Team Mom Coordinator - Chair: Gayle Brady. Gayle agreed to chair this position.
8. Clinic Coordinator - Chair: Joe Friedman. Doyle Academy contacted Chuck Simpson with a proposal to become our new clinic source. Chuck gave the Board a brief overview of their prices and a motion was made to change clinic sources from Simply the Best to The Doyle Academy. Motion carried. Joe will verify clinic dates and get with Mike for calendar posting. POC: Joe Friedman; Suspense: Nov. 14, 2004.
9. Sponsor Coordinator - Chair: Darren McDorman. Darren and Patty Baker will work together as co-chairman for this committee.
10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley: Greg met with Patti Mullen and reviewed her files for Opening Day Festivities. Greg requested assistance from the Board members to help him with this event.
11. Information Officer - Chair: Mike Rarick. Mike reported the annual payment for maintaining website has been paid.
12. Safety Officer- Brad Schneider. Absent. No report.
2. Old Business: .
A. Board Member slots open. Five Board slots remain open. Dennis requested current members to get out and recruit to fill these slots.
B. Valparaiso remodeling update by Greg Rackley. Greg reported that Gary Wood is currently working with a contractor to develop a proposal for Board review. Dennis reported that the current construction for a Daycare next to the Little League parking lot has been changed to condos. The Valparaiso Elementary school is in a joint agreement with the League on protecting the parking lot during this construction. Dennis will remain in contact with the school to ensure this happens.
C. Traveling team meeting. Dennis reported the original meeting scheduled for November 9th was cancelled. He spoke with several of the traveling coaches and said there is still an interest in rejoining the League. Dennis will continue to work this issue. POC: Dennis Samac; Suspense: Nov. 14, 2004.
3. New Business:
A. Challenger Division calendar. The calendar presented by Greg Hasty from the Challenger Division will be reviewed for next meeting.
4.. Next Meeting: Meeting was adjourned at 5:42 p.m. Next meeting is scheduled for Monday, November 29, 2004 at 6:00 p.m. at the Major League Field.
Janet Simpson NVLL SecretaryIntroduction: Meeting called to order at 3:05 p.m. by Dennis Samac, President NVLL.
1. Standard Agenda Items:
A. Minute Review- Chair: Janet Simpson. Oct. 10, 2004 were reviewed. A motion was made to accept. Motion carried.
B. Calendar Review- Chair: Mike Rarick: Mike reviewed the upcoming season's calendar. He asked the Board to check for any conflicts with school schedules.
C. Budget Review- Chair: Patti Baker. Absent. No report.
D. Committee Reports:
1. Player Agents - Chair: Mike Rarick: A discussions was held on job responsibilities for the Player Agents from each division. Mike asked for volunteers to fill these slots. J Hughes has agreed to be the Minor A Player Agent. All other divisions remain to be filled.
2. Concessions - Chair needed. Sharon Detiege has agreed to do all shopping for the concession stands, but will be unable to chair this area.
3. Uniforms - Chair: Dennis will check with Jennifer Keen to see if she is interested in handling the uniform ordering for this season.
4. Equipment - Chairs: Les Stevens/Joe Friedman/Jamie Shields. Les requested some additional support due to a leave of absence with the military in January. Joe and Jamie agreed to help with the pre season ordering and passing out of equipment.
5. Fields & Grounds - Chair: Terry Rarick has agreed to handle the fields and grounds, along with help from Jamie Shields and Darren Boisjolie. Mike reported the Valparaiso Field work day took care of a portion of the maintenance required for pre season on that field.
6. Umpire Coordinator - Chair: Dennis will contact Michael Leach to see if he will continue in this capacity.
7. Team Mom Coordinator - Chair needed.
8. Clinic Coordinator - Chair: Joe Friedman offered to handle the clinics this season. Chuck Simpson has some information on another clinic source. Chuck would like to present a proposal to the Board with an option other than Simply The Best.
9. Sponsor Coordinator - Chair: Darren McDorman. Dennis will contact Darren to see if he will remain the coordinator.
10. Opening Day Parade/Ceremony - Chair: Dennis Samac/Greg Rackley: Dennis offered to handle the parade and opening ceremony. Greg will coordinate the Opening Day festivities. Patty Mullen is currently closing her files from last season and will hand over the information folder to Greg.
11. Information Officer - Chair: Mike Rarick.
12. Safety Officer- Brad Schneider. Absent. J Hughes resigned from this position and will be the Player Agent for Minor A instead. A motion was made and carried to accept his resignation. A motion was made to nominate Brad Schneider as the Safety Officer. Motion carried unanimously.
2. Old Business: .
A. Board Member slots open. J.B. Wilbourne and Darren Boisjolie requested to become Board members. A motion was made to accept. Motion carried.
3. New Business:
A. David Smith attended the meeting with a request to move his son, Brady Smith, from Coach pitch to Minor B (machine pitch) this season. Last season, Brady became a safety issue because of his matured ability in the tee ball division. Mike reviewed the Little League and Local Rules and found a change had to be made and submitted to allow such a player to move up a league. Mike will submit a wording change to the League prior to tryouts.
B. Traveling Teams: Dennis would like to lay the ground work towards a compromise with all traveling teams. His philosophy is to try and bring back the coaches and players lost last season due to conflicts in this area. He will try to attend the Eagles meeting on November 9th and recommend a compromise to their Board. Dennis's main concern is not a winning All-Star season, but gaining the expertise of the traveling coaches and players to the League.
C. Little League Challengers Division: Craig Vinson reported the challengers division has chartered their own league for next season. This division hopes to have a Spring and Fall league. Craig thanked the Board for their assistance in allowing the Challengers Division to use the fields and concession stands this Fall. Mike recommended we try to get some of the Challengers' Board members to attend our meetings and our Board to attend their meetings and work together. Everyone agreed this new League will be a great thing.
4.. Next Meeting: Meeting was adjourned at 4:30 p.m. Next meeting is scheduled for Sunday, November 14, 2004 at 4:00 p.m. at the Major League Field.
Janet Simpson NVLL SecretaryAnnual General Membership meeting:
Introduction: Meeting called to order at 4:40 p.m. by Gary Wood, President NVLL.
I. Reports:
A. Condition of the Local League - Gary Wood, President:
Gary expressed his thanks to the entire 2003-2004 board. He stressed the importance of continuing with the Park Ranger and volunteer umpire programs and hit the high points on how well the board worked as a whole last season. Gary reported that Valparaiso City Commissioner Brent Smith has secured a commitment by the city of $25,000 to upgrade the Little League field in Valparaiso. Gary requested NVLL match their donation for a total of $50,000, plus the offer of volunteer hours by a local contractor to remodel the field environs before the season begins. Gary offered to continue to see this project thru to completion upon the board's request. Gary finished by personally thanking those who gave extra time to make last year's season a success.
B. Financial Status - Patti Baker, Treasurer:
Patti reported the ending bank balance for the 2003-2004 season was $40,692.00. She ended by giving a quick review of the starting and ending balances for the previous two years. This helped to highlight the financial stability of the League as we prepare for the 2005 season.
C. Approval of NVLL 2005 Constitution:
Motion was made to accept the Constitution as written (dated 2004). Motion carried with two abstentions.
II. Determine number of Directors:
A. A discussion was held on the number of Board of Director members for the 2005 season. There was concern at an earlier meeting that we may be carrying too many Board members possibly leading to future problems with gaining the required quorum. Further discussion centered on the need to have sufficient Board members available to accomplish the mission and responsibilities. A motion was made to retain 30 Board members. Motion carried unanimously.
B. Elect Board of Directors: A motion was made to accept the attendance roster from the General Membership meeting as the list for Board of Directors for the 2005 season. Motion carried.
III. Board elects officers:
A. President - Dennis Samac was nominated for the position as NVLL President. A motion was made to accept and close the nominations. Motion carried. Dennis Samac was elected with two abstentions.
B. Vice President - Chuck Simpson, Greg Rackley and Terry Rarick were nominated for Vice President. Terry Rarick declined the nomination. A motion was made to close further nominations and proceed with the vote. Motion carried. Chuck Simpson was elected as Vice President with a vote of 7 to 4.
C. Treasurer - Patti Baker was nominated for Treasurer. A motion was made to accept and close the nominations. Motion carried. Patti Baker was elected as Treasurer by a unanimous vote.
D. Secretary - Janet Simpson was nominated for Secretary. A motion was made to accept and close the nominations. Motion carried. Janet Simpson was elected as Secretary by a unanimous vote.
E. Player Agent - Mike Rarick was nominated for Player Agent. A motion was made to accept and close the nominations. Motion carried. Mike was elected as Player Agent with one abstention.
F. Safety Officer - J Hughes was nominated for Safety Officer. A motion was made to accept and close the nominations. Motion carried. J Hughes was elected as Safety Officer by a unanimous vote.
IV. Meeting was adjourned at 5:50 p.m. Next meeting will be held on Sunday, October 31, 2004 at 3:00 p.m. at the Major League Field.
Janet Simpson NVLL Secretary