Meeting Minutes

Board Meetings

May 16, 2004

Apr 18, 2004 Feb 29, 2004 Feb 18, 2004

Feb 2, 2004 Jan 19, 2004 Jan 5, 2004

Dec 1, 2003 Nov 17, 2003 Nov 3, 2003

Oct 20, 2003 Oct 6, 2003 Sep 8, 2003

Apr 18, 2004

Introduction: Meeting called to order at 4:15 p.m. by Gary Wood, President NVLL. There was no quorum present.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Feb. 29, 2004 minutes were reviewed. Motion to accept tabled until next meeting.

B. Calendar Review- Chair: Mike Rarick: Mike reported that half the season is over and we will be heading into tournament play beginning May 15. Closing ceremonies will be on Saturday, June 5 at the Major League Field. Gary requested a closing ceremonies committee to handle the details. All-Star games for the 8 and 9 year olds will begin on June 12 with practices starting two weeks prior. The 10 and 11 year old games will begin on June 26 with practices starting June 12.

C. Budget Review- Chair: Patti Baker. Absent. No report. Gary asked Board Members to think about how much League monies we want to spend to upgrade the Valparaiso Field. He will then make arrangements to talk with a contractor and come up with a proposed plan.

D. Committee Reports:

1. Player Agents - Chair: Mike Rarick: Mike requested a Manager's meeting to review the season. Most issues have been handled via emails. Gary stated the communication between Manager's and Player Agents should be encouraged. A Manager's meeting will be Held on Friday May 14 at the Major League Field. The purpose of the meeting will be the nominations for All-Star Manager's and players. Minor B will begin at 6:00 pm, Minor A at 7:00 pm and Major's at 8:00. A Board discussion was held on the Little League Ruling concerning travel team players/managers/coaches and their eligibility for All-Star selection. It was determined that a player could not be associated with a traveling team during the All-Star practices or games. A manager/coach of a traveling team was not eligible to be an All-Star manager/coach.

2. Concessions - Chair: Sharon Detiege. Absent. No report. Gary received mail from the House of Coffee, a National level sponsor for Little League, asking us to participate in a mid-year fundraiser. Gary will give this infor- mation to Sharon for her review.

3. Uniforms - Chair: Jennifer Keen. Absent. No report. Craig Vinson reported that the Teen League uniforms had been ordered and paid for.

4. Equipment - Chairs: Les Stevens/Beau Schreiber. Les reported the Teen League equipment had been passed out to the Managers. Beau reported our points with League Direct allowed him to purchase knee savers for the Minor A teams.

5. Fields & Grounds - Chair: Robbie Davis. Absent. No report.

6. Umpire Coordinator - Chair: Michael Leach. Absent. No report. Ideas were discussed on how to show our appreciation for their support this season. It was decided that each Manager could handle this as he saw fit. Mike suggested a line item be added to next year's budget to accommodate an equipment needed for the volunteer umpires.

7. Team Mom Coordinator - Chair: Patty Mullen. Absent. No report. Mike requested Patty to look into a way to better communicate with the Team Moms from each league.

8. Clinic Coordinator - Chair: Jim Phillips. Absent. No report. Jim provided a copy of his clinic review for Board members.

9. Sponsor Coordinator - Chair: Darren McDorman. Darren reported that the sponsors for the Teen League teams were in place, five teams, five sponsors.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Item closed.

11. Information Officer - Chair: Mike Rarick. No report.

12. Safety Officer - Chair: Brad Schneider: Absent. No report. Gary confirmed the safety report was sent to Williamsport.

2. Old Business:

A. Board Member slots open. Tabled. POC: All Board Members.

B. Wall of Fame. No report. POC: Mike Rarick. Mike provided the Board with a proposal from two companies. He has received no response from a third company he contacted. A discussion was held on how to purchase the plaques. Gary recommended buying all the plaques at one time to receive a price discount. Mike will draft a proposal on the entire cost and email it to the Board for a vote response. This will be discussed at our next meeting.

C. Tournaments. Mike Rarick will be the Tournament Director for the 9 and 10 year old All-Stars. Dennis Samac will direct the Teen League tournaments.

3. New Business:

4. Next Meeting: Scheduled for May 16, 2004 at 4:00 p.m. - Major League Field. Meeting adjourned at 5:35 p.m.

Janet Simpson

Secretary

Feb 29, 2004

Introduction: Meeting called to order at 4:10 p.m. by Gary Wood, President NVLL. Gary asked for items still needing to be accomplished for Opening Day. He stressed the importance of Board involvement to get the job done.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Feb. 18, 2004 minutes were reviewed. A motion was made to accept. Motion carried.

B. Calendar Review- Chair: Mike Rarick. Mike stated that there were several Park Rangers slots left vacant. If Board members did not volunteer for a week, one would be appointed to them. He also suggested a Park Ranger training class for new members.

C. Budget Review- Chair: Patti Baker. Patti reported that all bills had been paid with the exception of field supplies, AAU , All-Stars, and Teen League uniforms. The current bank balance is $41,552.81.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Mike reported that Ken Rodgers had resigned from the Board, therefore, Sue Sorenson would be the sole Player Agent for Minor B. Teen League registration will be March 27 at 9:00 am. He requested a notary be available for this registration. Game schedules will be forwarded to Managers for their review this evening.

2. Concessions - Chair: Sharon Detiege. Sharon reported that everything was on track for Opening Day and the season. The ice machine at the Valparaiso field and men's bathroom have been repaired. Robbie Davis is checking to see if the freezer can be fixed for storage. The concession costs will remain the same and will be reevaluated next season. One cash register, at the Major League Concession, needs to be checked. Howard Hill reported the ice machine at Twin Oaks was replaced. Gary asked to see the purchase receipt. Sharon reported that Coke will service the machines next week and Coke products will be delivered Tuesday before Opening Day. An air filter needs to be installed at the Major League Field on the air conditioner. POC: Robbie Davis, Suspense: April 18.

Coke Contract has been signed by Gary and is in place. Action complete.

3. Uniforms - Chair: Jennifer Keen. Jennifer reported that AAU is on task with uniforms. Those Board Members who ordered shirts need to pay for them. League Direct has been unable to obtain the adult size Devil Ray hats. They suggested we order them elsewhere. Don will check into a different source. A final order will be placed for remaining items on Monday. Gary requested Jennifer to assist Craig in placing the order for Teen League uniforms. POC: Jennifer Keen, Suspense: Update April 18.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Beau reported that a few backstops still required assembling. Minimal supplies need to be purchased for the season. Beau reported all All-Star equipment had been turned in and was in good condition. POC: Les Stevens/Beau Schreiber, Suspense: Update April 18.

Fields & Grounds- Chair: Robbie Davis. Absent. Robbie has completed several small jobs at the various fields. Mike requested new jobs to be emailed to Glen . A request was made for sand at the Twin Oaks fields to fill in holes. The City workers will complete field set-up for Opening Day. POC: Robbie Davis, Suspense: Updates as necessary.

Umpire Coordinator- Chair: Michael Leach. Absent. Mike reported the umpire clinic was very good but the turnout was poor. We currently have seven volunteer umpires. They will be used primarily at the Major League and Valaparaiso Fields. Player Agents are to report any umpiring problems to Mike. A suggestion was made to give lei way for umpire uniforms. Mike said Michael is doing a great job. POC: Michael Leach, Suspense: Update April 18.

7. Team Mom Coordinator- Chair: Patty Mullen. Absent. Janet reported on Patty's behalf. People's First Bank will supply the grills but will not be available to cook. They donated $400 toward Opening Day supplies. Patty requested Board Members to sign up for grill duty. Several vendors asked permission to sell magnets, jewelry and various baseball items on Opening Day. Mike suggested if a they were local vendors and had a child playing in the League, we should receive a percentage. Questions were asked concerning our fundraising limitations. Gary clarified that only one fundraiser, sold by NVLL kids, could be done per year. Donations to Little League were allowed. Board members remarked about the ice cream trucks driving thru the parking lots and asked for ways to discourage this. Gary will check into the City ordinance. Janet reported the PA system would be in place by 8:30 a.m. on Opening Day. POC: Patty Mullen, Suspense: Update April 18.

8. Clinic Coordinator - Chair: Jim Phillips. Absent. No report.

9. Sponsor Coordinator - Chair: Darren McDorman. Absent. Patti reported that all sponsor slots were filled and paid for. Mike stated one sponsor requesting a team, uniforms and a banner. Gary will check with Darren concerning this request. POC: Darren McDorman, Suspense: Update April 18.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Dennis demonstrated Opening Day Parade activities. He emphasized trucks only for parade transportation, no fire trucks or trailers. He asked players to be dropped off by 7:30 a.m. Volunteers will assist players in locating their team. Mayor Arnold and Mayor Wise will head up the parade to establish the driving speed. A request, by the Twin Cities, was made concerning the throwing of candy. They asked players to toss the candy at people's feet rather than flinging it from the trucks. Dennis reminded the Board about the safety and supervision of the players. Remind players to sit on the beds of the trucks and no open candy bags until the trucks have departed Lewis. Upon arriving at the Teen Field, each team will remain in their trucks until corresponding Player Agents bring them onto the field. The ceremony will begin at 8:45 a.m. Dennis requested one dozen baseballs. He also asked for representation of the military on Opening Day. Gary will work this aspect. The Little League and Parent Pledge will be recited at the ceremony. POC: Dennis Samac/Patty Mullen, Suspense: Update April 18.

11. Information Officer - Chair: Mike Rarick. Mike requested Coaches and Team Mom names reported to him before Opening Day.

12. Safety Officer- Chair: Brad Schneider. No report.

2. Old Business:

A. Manager/Coach Evaluation Form proposal. POC: Ken Rodgers. Resigned. No action.

B. Board Member slots open. Tabled. POC: All Board Members.

C. Wall of Fame. No report. POC: Mike Rarick.

D. Tournaments. Dennis and Mike will be tournament directors for the 9-10 year old All-Stars.

3. New Business:

A. Mid-season Board Meeting. Gary requested a pre-tournament Board meeting, as well as, a meeting for selection of All-Star Manager's. The executive committee will kick in and communicate via internet mail. Board meetings will be called if needed.

4. Next Meeting: Scheduled for Apr. 18, 2004 at 4:00 p.m. - Major League Field. Meeting adjourned at 4:10 p.m.

Janet Simpson

Secretary

Feb 18, 2004

Introduction: Meeting called to order at 6:35 p.m. by Gary Wood, President NVLL. Gary stressed the importance of the next few meetings and the importance of acquiring additional help, if needed, for Opening Day activities. He hopes the season is off to a good start with practices beginning this week. He asked that all situations be handled tactfully when dealing with disgruntled parents.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Feb. 2, 2004 minutes were reviewed and a correction was noted on the beginning practice date reading Feb. 16 instead of Mar. 16. A motion was made to accept as corrected. Motion carried.

B. Calendar Review- Chair: Mike Rarick. Managers meeting will be held at City Hall on Sunday, Feb. 22 at 3:00 p.m. Mike stressed the importance of all teams being represented either by the Manger or a Coach. Team Mom meeting will be held at the City Hall on Monday, Feb. 23, at 6:30 p.m. Mike asked teams to refrain from practicing on the fields the Friday prior to Opening Day. Gary posed the question of late registrations. It was decided if a player wanted to register, they should contact the Player Agent from the appropriate division.

C. Budget Review- Chair: Patti Baker. No report.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Mike reported that regular season game schedules will be ready by end of next week. Les Stevens was nominated as a Minor A Manager. Motion was made and carried in favor of this nomination.

2. Concessions - Chair: Sharon Detiege. Sharon reported that the Major League and Valparaiso concession stands were being cleaned. She had dates established for cleaning the Twin Oaks field as well. Gary requested she contact Howard Hill and make an exchange of locks. Sharon will also contact the City of Valparaiso to request phone service for that field. Connie Johnson has been named Concession Manger for the Valparaiso Field. The ice machines need to be repaired at the Major League and Valparaiso Fields. Twin Oaks ice machine was reported repaired by the soccer board. Randy will contact Robbie to hire a man to handle the repairs. Sharon reviewed a number of items she would like to eliminate from our current concession list. Hungry Howies pizza delivery is prepared to deliver once the regular season begins. Brad Schneider requested pizza delivered to the Teen League Field as well. Gary asked Sharon to form a committee to review current concession stand prices. A committee consisting of Sharon, Janet, Mary and Gayle will review price list prior to next meeting. Sharon also reported one cash register to be broken. Gary will check into a replacement/repair of this register. Shopping dates to stock the concession stands have been set for March 1 (candy, chips, coffee, hot chocolate and paper products) and March 8 (refrigerated items and those required for Opening Day). POC: Sharon Detiege, Suspense: Update Feb. 29.

Chuck Simpson reported on the status of the Coke contract. A contract will be available this week for Gary's signature. POC: Chuck Simpson, Suspense: Feb. 29.

3. Uniforms - Chair: Jennifer Keen. Jennifer reported that all uniforms are in with the exception of belts for Minor A teams and the adult size hats for all Devil Rays teams. Socks were available and she will distribute them to the Player Agents. AAU requested $2500 in advance for the lettering/stenciling contract. Jennifer was instructed to contact Patti for payment. Jennifer voiced her unhappiness with Team Moms taking the uniforms to AAU prior to the Team Mom meeting and Mangers contacting her directly with uniform problems. She requested all Player Agents to be the contact point concerning these issues for their respective divisions. Gary asked Jennifer to make a timeline for uniform ordering and a list of lessons learned. Support shirts for teams can be ordered directly thru League Direct. A link to their web site is found on the NVLL website. Placing orders this way will ensure the League is awarded points for future use. POC: Jennifer Keen, Suspense: Update Feb. 29.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Beau reported that all backstops will be assembled by Monday, Feb. 23. He needed a few more people to accomplish this task on Sunday, Feb. 22 after the Manager's meeting. Knee savers will be purchased thru our accumulated points for all teams with the exception of Tee-ball and Minor C. Beau felt addressed the purchase of team bats but felt it would be only feasible for Tee-ball and Minor C Leagues.

5. Fields & Grounds- Chair: Robbie Davis. Absent. Sharon asked if the freezer at the Valparaiso Field would be repaired before Opening Day. Randy will contact Robbie in reference to this repair. The ice machine at Valparaiso is in the process of being repaired. The fields are in good shape and the lock on the Valparaiso press box has been replaced. Orange tape will be placed around the new sod on the Major League Field's pitching mound to keep players off the new sod. Glenn Voigt submitted minor repairs for the Major League Field. POC: Robbie Davis, Suspense: Update, Feb. 29.

6. Umpire Coordinator- Chair: Michael Leach. Michael is currently researching prices for umpire uniforms and equipment. Several volunteer umpires have step forward to assist the League this season. Michael would like to purchase umpire shirts and equipment for five volunteers. The lowest price he has found so far totals $1,050 for the items he wants to purchase. A discussion was held on purchasing shirts and hats for Manager's/Coaches to wear when umpiring games. Michael will look into the cost and report back to the Board. The Umpire Clinic will be held on Saturday, Feb. 28 from 9:00 - 3:00. Michael is checking for a good indoor location for this clinic. Paul Tortilla will attend the Manager's Meeting to announce the clinic. An ad was placed in the Bay Beacon requesting umpire volunteers. Michael also had some great ideas on how to best utilize our volunteer umpires along with Managers/Coaches. POC: Michael Leach, Suspense: Update Feb. 29.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty reported that everything was going smoothly for Opening Day festivities. Team Mom meeting is scheduled at City Hall for Monday, Feb. 23 at 6:30 p.m. Patty asked the Board to consider eliminating team drinks after each game. The Board decided that the waste caused by providing team drinks was not beneficial to the League or the players. Patty will leave the snack/drink schedule as it stands with no mention of team drinks. The Board will readdress this issue in the future if parents voice their unhappiness. Patty requested Gary, Sharon and Jennifer to attend the Team Mom meeting as Special Guests. POC: Patty Mullen, Suspense: Update Feb. 29.

8. Clinic Coordinator - Chair: Jim Phillips. Jim reported on the number of players/managers/coaches who attended each clinic. He asked permission, from the Board, to refund those players who could not attend the make-up time for the Player's Clinic. He also asked permission to refund two coaches that paid in advance for the Coaches Clinic and were unable to attend. The Board chose not to refund the clinic fee to those players offered the makeup date but chose not to attend. The Board gave permission to refund the two coaches, who paid in advance, but were unable to attend the Coaches Clinic. Gary requested a summary of the clinics. Jim addressed the Board's concern over the student to instructor ratio. This issue will be addressed next season. Jim thanked those Board members who helped with each clinic. POC: Jim Phillips, Suspense: Feb. 29

9. Sponsor Coordinator - Chair: Darren McDorman. Absent. No report.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Patty asked Mike for a list of team rosters for the Team Mom Packets. Patty has talked with Scott Hemond and he has agreed to handle the PA system for Opening Day at a cost of $50. Gary felt that charge was under priced and requested permission to offer a tip. The Board agreed with Gary's recommendation. Patty also asked for donations for Opening Day raffle prizes. Gary ask Patty to construct a chart organizing the various jobs for Opening Day. POC: Patty Mullen, Suspense: Feb. 29.

11. Information Officer - Chair: Mike Rarick. Mike requested Board members sign up for remaining Park Ranger slots. Greg Rackley will assign the unfilled slots if there are no volunteers.

12. Safety Officer- Chair: Brad Schneider. Left early. No report. Gary Reported the manual was done and mailed to Williamsport for approval.

2. Old Business:

A. Manager/Coach Evaluation Form proposal. POC: Ken Rodgers. Absent. No action. .

B. Board Member slots open. Tabled. POC: All Board Members.

C. Loaning of equipment/field usage to traveling teams or other organizations. Tabled.

D. Wall of Fame. No report. POC: Mike Rarick.

E. Tournaments. Randy reported that the League will host the 9&10 year old tournament and the Junior Teen tournament.

3. New Business:

A. Board Member Shirts. Jennifer has the Board shirts and is requesting that those members who ordered them make payment.

4. Next Meeting: Scheduled for Feb. 29, 2004 at 4:00 p.m. - Major League Field. Meeting adjourned at 8:20 p.m.

Janet Simpson

Secretary

Feb 2, 2004

Introduction: Meeting called to order at 6:05 p.m. by Gary Wood, President NVLL. Gary complimented the Board on a job well done during the tryouts. He stated that Board participation was critical for getting things accomplished. Our job as a Board is not over, there is still much to be done. Gayle Brady and Scott Groundwater were introduced as possible new Board members.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Jan. 19, 2004 minutes were reviewed and a motion was made to accept as written. Motion carried.

B. Calendar Review- Chair: Mike Rarick. Mike reviewed the dates for make-up tryouts, team drafts and manager's clinic. A discussion was held on the cut-off for late registration. It was decided that players could be accepted in tee-ball, Minor C and Minor B. The Minor A roster is full based on the current number of teams so any additional players will be placed in a pool. Late registrations will be handle on a case-by-case basis.

C. Budget Review- Chair: Patti Baker. No report.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Mike reported that practices begin in two weeks (Feb 16th). Mike stated that one Major League team would be dissolved and asked for permission allowing himself and Randy to make the decision whether it would be the Indians or the Devil Rays. Gary asked for their decision to be presented with reasons to the Board. Their decision was to delete the Indians and name Robbie Davis and Beau Schrieber as Managers to the two remaining Major League teams (Reds and Devil Rays).

2. Concessions - Chair: Sharon Detiege. Sharon reported a profit, from tryouts, of $150.00. Gary requested Sharon to form a committee to clean the concession stands and prepare them for the season. POC: Sharon Detiege, Suspense: Update Feb. 18. Chuck Simpson presented the proposals from Coke and Buffalo Rock/Pepsi. Discussion was held and concerns were addressed concerning Coke's past customer service history. The Board voted as follows: Coke - 13 Pepsi - 0. Chuck was asked to proceed with the new Coke contract with the following concerns addressed: Scoreboards need updating, thorough cleaning of all machines prior to each season and at the end of each, service critical contact must be made available and time responsiveness to problems. POC: Chuck Simpson, Suspense: Feb. 18.

3. Uniforms - Chair: Jennifer Keen. Absent. Sharon Detiege reported AAU had been contracted to handle the lettering of uniforms. A list of sponsors needs to be provided to AAU as soon as possible. Patty Mullen requested the date for uniform delivery for her Team Mom meeting. Gary asked Patty to contact Jennifer directly. Several Board members asked how they could obtain their Board shirts. POC: Jennifer Keen, Suspense: Update Feb. 18.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Beau reported the assembling of Manager's equipment bags was almost complete. The backstops for Twin Oaks practice fields would be in place by next week. Beau asked for Board approval to purchase portable backstops with our League Direct points. Approval given as long as it stayed within the previously approved equipment budget. POC: Les Stevens/Beau Schreiber, Suspense: Update Feb. 18.

5. Fields & Grounds- Chair: Robbie Davis. Joe Friedman, Manager of the Niceville Dragons, requested permission to use the Valparaiso field for practice. He offered to pay for light usage and offered to assist with field maintenance. Board approval was given as long as it did not conflict with Little League schedules. Valparaiso City Commissioner Smith has also given approval to Mr. Friedman. The lock on the Valparaiso press box needs to be replaced. Robbie reported the ice machines at the fields were not operating properly. Gary asked Robbie to contact Jim Baughman for repairs. A new seal is required on the freezer at the Valparaiso concession stand. Field preparations are looking good. Robbie will get a sod cutter and clean the field. Gary reported on the following field improvement initiatives:

-Twin Oaks/Teen Field - Concession stand ramp will be poured by Feb 4. Teen field press box needs to be placed on next year's list. The air conditioner may have to be replaced. Brad Schneider will prepare a plan to up-date the snack bar as well.

- Valparaiso Field - Lights have been replaced on the field. The electricity will be updated in the concessions stand. Gary requested to be the Project Officer for this field's improvements. Board approval was given for him to begin this project short of spending money.

Gary then presented his ideas for a Walk of Fame for All-Star Championships. He would like to see plaques forming a wall rather then the current painted signs that do not weather well. Mike Rarick agreed to take charge of this project. POC: Robbie Davis, Suspense: Update: Feb. 18.

6. Umpire Coordinator- Chair: Michael Leach. Absent. Paul Tortilla volunteered to be the Assistant Umpire Coordinator.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty reported that everything was going smoothly on Opening Day festivities. She requested the Team Mom meeting be changed to 6:30 p.m. She also asked how parents could purchase support shirts and how that would be handled. Gary instructed her to contact Jennifer Keen.

8. Clinic Coordinator- Chair: Jim Phillips. Absent. Mary Shepardson reported that the Player's Clinic makeup time was scheduled for Sunday, Feb. 15 from 10:00 -12:00 at the Major League Field. Simply the Best pitching clinic will be held that afternoon from 1:00 -5:00. The Manager/Coach's clinic will be held Saturday, Feb. 7, from 9:00 -4:00 at the Major League Field. Rain location is the NHS cafeteria. POC: Jim Phillips, Suspense: Attendance report, Feb. 18.

9. Sponsor Coordinator - Chair: Darren McDorman. Patty Baker reported 26 of 49 sponsor fees have been collected. Every sponsor slot has been filled. POC: Darren McDorman, Suspense: Update Feb. 18.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Patty asked Mike for a list of team rosters for the Team Mom Packets. POC: Dennis Samac/Patty Mullen, Suspense: Update Feb. 18.

11. Information Officer - Chair: Mike Rarick. Mike requested Board Members sign up for Park Ranger slots for the upcoming season. A date will be set in the near future for the Park Ranger class. He also asked for volunteers to help close the Softball Complex after practice at the Softball Complex. This would count towards your Park Ranger time.

12. Safety Officer- Chair: Brad Schneider. Absent. Gary reported the safety review of fields is complete and that the proposed 2004 safety manual has been approved. POC: Brad Schneider, Action complete.

2. Old Business:

A. Manager/Coach Evaluation Form proposal. POC: Ken Rodgers. No action. .

B. Board Member slots open. Randy Eubanks asked to step down as a Board Member. This leaves three openings. Gary introduced Gayle Brady as a Board candidate. Greg Rackley and Mary Shepardson also introduced Scott Groundwater as a Board candidate. A motion was made and carried unanimously to accept both Gayle and Scott as new Board members. One opening remains. POC: All Board Members. Suspense: Feb. 18.

3. New Business:

A. Loaning of concession stand equipment to the Traveling Eagles. Gary gave his opinion on this subject. A floor discussion was held on usage of equipment and fields. Gary asked each Board member to think about this and be prepared to discuss at the next meeting. Tabled.

B. Tournament Directors: A discussion was held on the number of tournaments we would like to host. The Board decided to offer to host 2 baseball tournaments and no softball. Mike Rarick volunteered to be a director for the sanctioned team that plays locally.

4. Next Meeting: Scheduled for Feb. 18, 2004 at 6:30 p.m. - Major League Field. Meeting adjourned at 8:45 p.m.

Janet Simpson

Secretary

Jan 19, 2004

Introduction: Meeting called to order at 6:05 p.m. by Gary Wood, President NVLL. Gary complimented the Board on a job well done during the registration periods and the parent meeting. He received several emails of appreciation from parents.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Jan. 5, 2004 minutes were reviewed and a motion made to accept as written. Motion carried.

B. Calendar Review- Chair: Mike Rarick. Tryouts are scheduled for the upcoming weekend. We need Board support for each tryout session. Mike mapped out the stations to make it easier for parents. Managers meeting will be Thursday, Jan. 22 at 6:00 pm at the Niceville Council Room.

C. Budget Review- Chair: Patti Baker. Patti reported the checking account balance to date is $59,701.86. This amount includes the registration fees and a carry over balance from last season. She requested permission to pay the City of Niceville fees for 2003. The building fund still carries an available balance for upgrades. Patti asked for Board members to pay for shirts that were ordered on their behalf.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Mike reported 587 kids have registered for this season. A discussion was held on the number of Major League teams for this year and how we would determine which team would be cut based on the fewer players in this age group. It was mentioned that any player requesting to be added to the supplemental draft would have to do so by letter. Mike presented a selection of Mangers for each division as listed:

Tee-Ball (8 teams expected)

Mike Fowler

Rod Taylor

David Brechtel

Jeff Grandgenett

Steven Hill

Eric Campbell

John Quinn

Gene Logan

Seniors (2 teams expected)

Scott Ward

Wayne Hebert

Tom Miller

Ken Marchman

Junior (3 teams expected)

Olin Crabtree

Michael Blakey

Kriengsak Vogel

John Conner

Gene Dylewski

Minor-B (12 teams expected)

David Meyer

Steve Lightfoot

Larry Kokocha

Wynn Martin

Mike Rarick

Don Head

Greg Rackley

Tray Middlebrooks

Jim Loftis

Richard Gal

Randy Eubanks

Walter Irvine

Minor-C (8 teams expected)

Chris Baucom

Jeff Sloan

Leann Buharp

Brian Rhodes

Keith Driver

Doug Coleman

Allen Overton

Major League (7 teams expected)

Mike Willingham

Chris Krenek

Roger Barrett

Robbie Davis

Ken Shepardson

Beau Schreiber

Lonnie Baker

Minor-A (10 teams expected)

Steve Alford

William Howell

Sam Carelly

Michael Mantini

Duke Maraman

Steve Dietzius

Chuck Simpson

Robert Buckland

Carlton Detwiler

Mitch Bolin

Discussion was held concerning each manager's character and any concerns were addressed. Gary stated that all Managers would be closely watched during the season and any issues should be handled by the corresponding Player Agent at that time. He asked the Player Agents to take an active role, especially in the Tee-ball division because the Managers are all new. A motion was made in each group as follows:

Tee-ball: 8 nominees were approved. Teen League: 4 nominees for 2 senior teams approved. Player agents is to determine who will manage. Juniors will have 3 teams, all 5 nominees approved. Player agents to determine who will manage. Minor B: 12 nominees were approved. Minor C: 7 nominees were approved. Major League: 7 nominees were approved. Major A: 10 nominees were approved with 1 negative vote and 1 abstention.

2. Concessions - Chair: Sharon Detiege. Sharon reported she would have consession items available for tryouts. Gary asked for a list of items and their cost for regular season. Sharon also requested a letter to update the names on the Sam's Club account . POC: Sharon Detiege, Suspense: Update Feb. 2.

3. Uniforms - Chair: Jennifer Keen. Absent. No report.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Les reported that pitching machines were ready for tryouts. He also submitted a blueprint for remodel plans to the Valparaiso field. POC: Les Stevens, Suspense: Update Feb. 2.

5. Fields & Grounds- Chair: Robbie Davis. Gary reported that Mayor Arnold had appointed Brent Smith as our counselor contact. He will work with Gary on prior- itizing the updates as requested by the Board. Lights and the electrical wiring were top on the list. POC: Robbie Davis, Suspense: Update Feb. 2.

6. Umpire Coordinator- Chair: Unfilled. Gary presented Michael Leach as a candi- date for this position. Michael submitted his resume and briefly spoke on his philosophy of a Chief Umpire and their duties. A discussion was held from the floor and a motion was made and carried to accept Michael Leach as the Chief Umpire. POC: Michael Leach, Suspense: Updates as needed.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty reported that everything was going smoothly on Opening Day festivities. She inquired about the lettering of uniforms and which business would be handling that portion. POC: Patty Mullen, Suspense: Updates as needed.

8. Clinic Coordinator- Chair: Jim Phillips. Absent. Gary stated his concern over a letter received, from a parent, about the Player's Clinic shortened due to weather. A statement was also made about the student to instructor ratio. A discussion was held on how to compensate this parent and any others who voiced a complaint. Several suggestions were offered from Patty Mullen and Beau Schreiber. Gary asked Beau to research why the back-up plan was not implemented and who made the decision to stop early. POC: Beau Schreiber, Suspense: Feb. 2.

9. Sponsor Coordinator - Chair: Darren McDorman. Darren has the information on sponsors and will follow thru with the list provided from registration. POC: Darren McDorman, Suspense: Update Feb. 2.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Patty asked for permission to order the barbeque tickets for Opening Day. Patti Baker gave her the go ahead. Mike requested All-Star announcement of banners be added to the Opening Ceremony schedule. He also requested special presenta- tion of placques to Niceville and Valapariso. Placques will be the same as last year. Dennis reported no changes to the parade route or handling thereof. POC: Dennis Samac and Patty Mullen, Suspense: Update, Feb.2.

11. Information Officer - Chair: Mike Rarick. Mike reported the web site is current until the placement of teams and schedules.

12. Safety Officer- Chair: Brad Schneider. Brad reported the safety plan will be due end of January. His final item is to complete the field checks. The safety kits will be available for all teams. Brad would like them to be treated as equipment so each manager is held responsible for turning them in at season's end. Some Board members requested a cost difference for the soft kits versus hard kits. Brad stated the hard kits would run approximately $1400 for 55 kits, the soft ones would be higher. POC: Brad Schneider, Suspense: Feb. 2.

2. Old Business:

A. Concession stand soft drink contact proposals. Chuck Simpson passed out the proposal submitted by Coke and Buffalo Rock/Pepsi. Due to time constraints, he requested each Board member review the proposal and be prepared to discuss at the next meeting. Gary requested this item be moved to Concessions under Committee Reports. POC: Chuck Simpson, Suspense: Feb. 2.

B. Manager/Coach Evaluation Form proposal. Ken Rodgers provided each member with a proposed evaluation form. He asked for comments/suggestions at a later date. POC: Ken Rodgers.

C. "Images Kept". Gary talked with Tom Holloway from "ProImage Photography". He gave Tom the Boards vote of confedience and our support for the upcoming season. Action complete.

3. New Business:

A. Board member slot, resigned by Lora Hyatt still needs to be filled. Patty Mullen reported that Kelly Britton asked to be removed as well. Two slots are now open for nominations. POC: All Board members, Suspense: Feb. 2.

4. Next Meeting: Scheduled for Feb. 2, 2004 at 6:00 p.m. - Major League Field. Meeting adjourned at 8:10 p.m.

Janet Simpson

Secretary

Jan 5, 2004

Introduction: Meeting called to order at 6:02 p.m. by Gary Wood, President NVLL.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Dec. 1, 2003 minutes were reviewed and a motion made to accept as written. Motion carried. B. Calendar Review- Chair: Mike Rarick. Jan. 10, 2004 is the last regular registration opportunity for the 2004 season. Late registration will run Tuesday, Jan 13th prior to the parent's meeting. Mike asked all Board members to lend time to support the final sign-ups. Parents meeting is scheduled for Jan. 13 at 6:00p.m. at the Niceville Community Center. He requested a Board meeting for Jan. 19 to approve selection of managers so they can be contacted prior to the Jan 23-25 try-outs. Action complete.

C. Budget Review- Chair: Patti Baker. No report.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Mike will provide a sign up sheet requesting volunteer support for tryouts. He needs several volunteers for this event. Mike also made one final request for suggested changes to the 2004 NVLL local rules. No changes were recommended/submitted. A motion was made and carried to approve local rules as currently written with reference dates updated to reflect the 2004 season. Action complete.

2. Concessions - Chair: Sharon Detiege. No report required until Mid-Jan. POC: Sharon Detiege, Suspense: Update due at Jan 19th meeting

3. Uniforms - Chair: Jennifer Keen. Absent. No report. Recommendation for supplier should be presented at next scheduled meeting. Beau Schreiber was also absent so proposals from an additional supplier were unavailable for discussion. POC: Jennifer Keen, Suspense: Update Jan. 19.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Gary requested that Les Stevens submit a proposed plan for the Valparaiso additional equipment storage space by next board meeting. POC: Les Stevens, Suspense: Jan. 19.

5. Fields & Grounds- Chair: Robbie Davis. Gary will meet with city counsel members to discuss upgrades to the Valparaiso field. Carlton Detwiler has offered to maintain the fields at no cost. Mike asked for a written proposal from Carlton for a long range contract. Robbie Davis asked Mike to include the pre-game painting of the field lines in the cost of the contract price. POC: Robbie Davis, Suspense: update Jan. 19.

6. Umpire Coordinator- Chair: Unfilled. Gary has made several contacts for filing this position. It was suggested that an ad be placed in the local papers for volunteers in February if not filled. POC: All Board Members, Suspense: update Jan. 19.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty asked if any Board member would like to see changes/additions/subtractions to the Team Mom duty description. There were no changes offered. Duties will be listed as in previous years. Patty will contact Jennifer Keen to ensure delivery of uniforms by Team Mom meeting date. Patty asked that Team Mom be posted on the website along with Opening Day information. POC: Patty Mullen, Suspense: update Jan 19.

8. Clinic Coordinator- Chair: Jim Phillips. Absent. No report. Gary sought additional support to help Robbie Davis manage the Clinics in Jim's absence. Chuck Simpson offered his help. POC: Robbie Davis will manage the Player's Clinic in Jim's absence with Chuck's help, Suspense: Jan 18/19

9. Sponsor Coordinator - Chair: Darren McDorman. Patti Baker will mail out a letter requesting support from last year's sponsors and provide Darren a list of local businesses that have supported the league in past years. Mike will provide a list of businesses that have signed up to support from the registration periods. POCs: Darren McDorman, Mike Rarick, Patti Baker, Suspense: update Jan. 19.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. Patty is on task and exploring new avenues to increase volunteers. Janet Simpson offered to help recruit high school students for this event. POC: Dennis Samac/Patty Mullen, Suspense: update Jan. 19.

11. Information Officer - Chair: Mike Rarick. No updates.

12. Safety Officer- Chair: Brad Schneider. Brad reported that he had received changes to the safety manual from Chuck Simpson. All changes submitted will be incorporated and available for review at the next board meeting for approval. Safety kits are being acquired for handouts to each manager. Brad is also gathering information and costs for possibly acquiring lightening detectors for the fields. POC: Brad Schneider, Suspense: update Jan. 19.

2. Old Business:

A. Concession stand soft drink contact proposals. Chuck Simpson received dual proposals from both Coca Cola of Valparaiso and Buffalo Rock Pepsi. A informational paper based on current inputs was developed and passed around for initial review. Further study is required to make a "best value" determination to ensure NVLL receives the best service at maximum benefit. Chuck requested past year invoices from Patti Baker to aid in the recommendation. POC: Chuck Simpson, Suspense: update Jan 19.

B. Manager/Coach Evaluation Form proposal. Ken Rodgers was not prepared with a presentation. He will submit one at the next meeting. POC: Ken Rodgers, Suspense: Jan 19.

C. Board absenteeism. Discussion was held concerning lack of attendance by Board members. Gary asked those present to provide guidance on handling excessive absences. It was decided that the Board would handle these on a case-by-case basis. Gary will give a friendly reminder call to those members with excessive absences. Action complete.

3. New Business:

A. Proposal to change date/time of Board of Directors meeting. Discussion was held to determine if there was a more convenient time and place to hold the Board of Directors meetings to gain better attendance. After little discussion the Board decided any changes to the date/time would be handled when conflicts arose with a majority of the members. Regularly scheduled meetings will remain on Monday evening beginning at 6 p.m. Action complete.

B. Gary reported on the recent District 1 President's meeting. District 1 Administrator, Mr. Sandy Fleeman requested a map update of our current league boundaries. Gary also re-emphasized the requirement to screen all volunteers to ensure the individual meets the standards required by NVLL's charter. Further information was provided on the latest proposal to give each League their "fair share" of end-of-year tournaments. Mike Rarick raised his concern that the proposed process may hurt the NVLL due to the fact that NVLL does not include softball in its charter. Gary will discuss this concern at the next scheduled President's meeting and report to the Board following. February will be the time to submit requests to host tournaments. POC: Gary Wood, Suspense: TBD (following next District 1 Pres. meeting)

C. " Images Kept", a photographic studio, has agressively pursued Gary requesting an opportunity to give a presentation to the Board on the companies products and services. A discussion was held on the quality/cost of current products offered by Mr. Tom Holloway, our current contract photographer. Most Board members expressed their loyalty to the community and happiness with past performance. Gary offered to approach Mr. Holloway and make him aware of the competition. POC: Gary Wood, Suspense: Jan 19.

4. Next Meeting: Scheduled for Jan 19, 2004 at 6:00 p.m. - Major League Field. Meeting adjourned at 7:25p.m.

Janet Simpson

Secretary

Dec 1, 2003

Introduction: Meeting called to order at 6:08 p.m. by Gary Wood, President NVLL. Gary welcomed a perspective Board of Directors member. He reinforced his previous remarks concerning Board conduct. Gary's philosophy is that all Board members will work together as a cohesive unit and all decisions will be made together.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Nov 17, 2003 minutes were reviewed and a motion made to accept was carried.

B. Calendar Review- Chair: Mike Rarick. Dec 13 registration period time slots have been filled. Volunteer sheet was passed to complete slots for remaining registrations dates.

C. Budget Review- Chair: Patti Baker. No report.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Selection of Player Agents is complete. Agents were requested to contact previous managers for commitments to upcoming season. Mike also requested any changes to local rules be submitted by next meeting date. POC: Mike Rarick, Suspense: Jan 5, 2004.

2. Concessions - Chair: Sharon Detiege. Gary suggested assessing items that sold well last season and try to simplify the preparation time for the Park Ranger and concession workers. Sharon Detiege will get together with committee members: Patti Baker, Patty Mullen and Janet Simpson to formulate ideas. POC: Sharon Detiege, Suspense: Mid January 2004.

3. Uniforms - Chair: Jennifer Keen. Jennifer updated the Board on researched uniform prices. It appears League Direct offers the best deal. They will not be able to supply Minor League teams for comparable prices. Beau Schreiber will contact Anaconda for a price list and report to Jennifer. Board member shirts will be available by December 8. POC: Jennifer Keen, Suspense: Jan 5, 2004.

4. Equipment- Chairs: Les Stevens/Beau Schreiber. Randy Eubanks has agreed to assist with the draft proposal for remodeling the equipment room at the Valparaiso field. Gary will work directly with a counsel member in accomplishing this task. POCs: Les Stevens/Beau Schreiber, Suspense: Jan 5, 2004.

5. Fields & Grounds- Chair: Robbie Davis. Gary met with Jim Beauman to cover projects involving field improvements. The city will assist with numerous required improvements, while some projects can be accomplished with Board volunteers. The electricity will be updated by a licensed electrician. POC: Robbie Davis, Suspense: update Jan 5, 2004.

6. Umpire Coordinator- No discussion. Still seeking volunteer to accept this position. POC: All Board members, Suspense: update Jan 5, 2004.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty reported that everything is on schedule for Opening Day. She requested any additions to Team Mom duties be presented at the next meeting. POC: Patty Mullen, Suspense: update Jan 5, 2004.

8. Clinic Coordinator- Chair: Jim Phillips. Jim reported all advertising is in place for the clinics. He suggested a separate table be available for clinics during registration. Gary will contact Bobby Scott about representation for the NHS clinic. POC: Jim Phillips, Suspense: update Jan 5, 2004.

9. Sponsor Coordinator - Chair: Darren McDorman. Absent, no report.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. There have been no changes to the parade route. It was suggested that the request for police escort be made. POC: Dennis Samac, Suspense: update Jan 5, 2004.

11. Information Officer - Chair: Mike Rarick. Mike informed the Board about the new website page for President comments and a place for any Board member to place an "urgent" message (i.e.: No games due to rain).

12. Safety Officer- Chair: Brad Schneider. Absent, no discussion.

2. Old Business:

A. Tray Middlebrooks was introduced as a possible new Board member by Mike Rarick. After discussion from the floor a motion was made to add him to the Board and carried. All Board positions have been filled. Action complete.

B. Concessions - Chuck Simpson is still waiting for a response from Coke and Pepsi. POC: Chuck Simpson, Suspense: update Jan 5, 2004.

C. Manager/Coach Evaluation Form - Ken Rodgers was absent so item was tabled. POC: Ken Rodgers, Suspense: update Jan 5, 2004.

3. New Business:

A. Board Absentees. A discussion was held on this matter. Some Board members requested a change in meeting day and time. Gary suggested time be allotted at the next meeting to discuss changes to the present times. Gary will contact those Board members who have consistent absentees.

B. Gary suggested the Board meet for a social dinner later this month. He will coordinate the event and contact Board members by email.

4. Next Meeting: Scheduled for Jan 5, 2004 at 6:00 p.m. - Major League Field. Meeting adjourned at 7:41 p.m.

Janet Simpson

Secretary

Nov 17, 2003

Introduction: Meeting called to order at 6:06 p.m. by Gary Wood, President NVLL. Gary welcomed two prospective Board of Director members. He explained the duties, expectations and responsibilities of the members at large and had each current member introduce him or herself and explain their position on the Board. After the discussions of duties and introductions Gary asked each if they understood what was expected and whether it was their intention to seek a place on the Board. Ms. Sue Sorenson and Ms. Kelly Britton both decided to seek a position, a motion was offered to accept both and both motions were carried.

1. Standard Agenda Items:

A. Minute Review- Chair: Janet Simpson. Nov 3, 2003 minutes were reviewed and a motion made to accept was carried.

B. Calendar Review- Chair: Mike Rarick. Dec 13 registration period has been shifted from Ruckle Middle School to the Niceville High School cafeteria. Newspaper ads have been updated to reflect the change. Mike reviewed the upcoming events and asked each committee chair to develop a timeline for tasks to be completed for review at future Board of Director meetings. POC: Committee chairs, Suspense: Dec 1, 2003 update.

C. Budget Review- Chair: Patti Baker. 2004 Budget proposals were reviewed and Patti explained all listed expenditures for the benefit of new Board members. Patti had been asked to prepare two budgets, one increasing the registration fee by five dollars to incorporate Little League "medals" for each team member and one without. Discussion was held on merits of each and a vote was taken on the two proposals. Proposal A included registration fees that remained the same as last year and Proposal B included the registration fee increase. A motion was offered to accept Proposal A and carried unanimously. A second motion was offered to accept Proposal B, which was defeated. This vote was followed by a discussion on the need to increase Proposal A tournament fees by $150 to accommodate the inclusion of the 11 year old teams in the sanctioned tournaments (change to Little League policy for 2004 season). POC: Patti Baker, Suspense: update Dec 1st.

D. Committee Reports:

1. Player Agents- Chair: Mike Rarick. Completed selection of player agents and presented the following volunteers for confirmation by the entire Board: Teen League, Craig Vinson and Brad Schneider; Major League, Mike Rarick and Randy Sims; Minor A, Dennis Samac and J Hughes; Minor B, Sue Sorenson and Ken Rodgers; and Minor C/Teeball, Don Head and Duke Maraman. A motion was made and carried to accept each. Action Complete.

2. Concessions- Sharon Detiege accepted the position of Concession Manager. Mary Shepardson will manage the Major League field stand. Kelly Britton will manage the Valparaiso stand. Remaining concession stands still need volunteers to step forward to direct. POC: Sharon Detiege, Suspense: update Dec 1st.

3. Uniforms - Chair: Jennifer Keen. Chuck Simpson discussed new option to buy Minor League style uniforms for the Minor League teams. Chuck discussed some pros and cons for using the new supplier. Gary asked Jennifer to prepare a detail proposal to include all pros and cons for switching suppliers. Mike asked that the uniform buy be made from only one supplier. Chuck will share the information and website to Jennifer. POC: Jennifer Keen, Suspense: Dec 1st.

4. Equipment- Chair: Les Stevens/Beau Schreiber. Neither available. Tabled until Dec 1st.

5. Fields & Grounds- Chair: Robbie Davis. Gary discussed meeting with City officials to determine level of support in maintaining the fields. Robbie was asked to develop a list of items that need to be accomplished before opening day. POC: Robbie Davis. Suspense: Dec 1st.

6. Umpire Coordinator- No discussion. Still seeking volunteer to accept this position. POC: All Board members, Suspense: update Dec 1st.

7. Team Mom Coordinator- Chair: Patty Mullen. Patty requested approval from the Board to use non-Board member as her assistant. Ms. Amy Junger was proposed and was approved on voice vote. Action complete.

8. Clinic Coordinator- Chair: Jim Phillips. Gary received word from Niceville H.S. baseball coach, Bobby Scott, that the High School will hold a baseball clinic on Saturday, Jan 17, 2004. Gary would like to see this clinic pushed for Major League and Teen League players opting to use the Simply the Best clinics to support our younger players. Gary would like to see this information passed during the registration periods. POC: Jim Phillips, Suspense: N/A.

9. Sponsor Coordinator- Chair: Darren McDorman. Informational mailers to recruit 2004 sponsors are ready for mailing during early January 2004. POC: Darren McDorman, Suspense: Jan 2004.

10. Opening Day Parade/Ceremony- Chairs: Dennis Samac and Patty Mullen. No discussion.

11. Information Officer- Chair: Mike Rarick. No discussion.

12. Safety Officer- Chair: Brad Schneider. Absent, no discussion.

2. Old Business:

A. Duke Maraman was introduced as a possible new Board member by Darren McDorman. After discussion from the floor a motion was made to add Duke to the Board and carried. One unfilled position remains. POC: All Board members, Suspense: Dec 1st.

B. Concessions - Chuck Simpson discussed latest contract negotiations with Pepsi and Coke to replace the expiring soft drink contract. Chuck has scheduled a meeting with the Pepsi representative from Buffalo Rock on Thursday, Nov 20th. POC: Chuck Simpson, Suspense: update due Dec 1st

C. Safety Manual Review - Brad Schneider absent so discussions were tabled. Chuck provided changes/suggestions to Mike Rarick. POC: Brad Schneider, Suspense: Dec 1st.

D. Dual Wheel Pitching Machine - Pitching machine was purchased and is in storage. Item complete.

E. Christmas Parade. No interest by Board members on entering a float in the Twin City Christmas Parade. Item closed.

3. New Business:

A. Ken Rodgers brought up a proposal to incorporate a Manager/Coach evaluation form on the NVLL website. Ken would like to see an evaluation form available to parent's to provide season feedback to the Board. He will prepare a proposal and present his ideas at a later Board meeting. POC: Ken Rodgers, Suspense: not assigned.

4. Next Meeting: Scheduled for December 1, 2003 at 6:00 pm - Major League Field. Meeting adjourned at 8:00 pm.

Janet Simpson

Secretary

Nov 3, 2003

Meeting called to order at 6:10pm by Gary Wood, President NVLL. The minutes from Oct. 20 meeting were reviewed and a motion was made and carried to approve. Gary shared an email received from concerned parents that expressed unhappiness with the level of coaching their child received. They felt the manager's son was the sole focus of that particular team. Gary shared his philosophy about how this league will reinforce the point that NVLL exists to support all kids and that we must find managers willing to ensure players receive fair and equitable playing time.

1. Standard Agenda Items:

A. Calendar Review- Mike Rarick confirmed that Ruckel Middle School had a scheduling conflict with the December 13 registration. He ask for Board members for help in finding a new location. Mike will look into using the new Chamber of Commerce Center and Janet Smpson offered to check with Plew Elementary. Members also were encouraged to sign up to support each registration date. POC: Mike Rarick. Suspense: Nov. 17.

B. Committee Reports:

1. Player Agents - Mike Rarick has made progress in selecting some of the player agents. To date Mike has volunteers for the following divisions: Major League; Mike Rarick/Randy Sims, Minor A; Dennis Samac/J Hughes, Minor C/Teeball: Don Head. Minor B and Teen League agents are still needed. POC: Mike Rarick, Suspense: Nov 17.

2. Concessions - Still no volunteer to act as overall Concession Manager. Tabled.

3. Uniforms - Chuck Simpson requested the Board look into finding a supplier that couldprovide Minor League uniforms for the Minor A and B leagues. Last year the Board attempted to use the League Direct Company but that firm only offered adult sizes in the Minor League uniforms. Chuck offered to research additional suppliers.

4. Equipment - Les Stevens reported the equipment in good shape and that year end turn-ins were almost complete. Les asked that the budget be set soon so the Equipment managers could place this year's order so it would be available in time for the start of the 2004 season.

5. Fields & Grounds - Glenn Voigt discussed the current wish list for the Valp Field. It was decided that the electricity was the top priorority. Gary will get with Jim Beauman concerning some of these issues. POC: Robbie Davis. Suspense: Not assigned.

6. Umpire Coordinator - Gary drafted the job description. Tabled.

7. Team Mom Coordinator - Patty Mullen will head this committee but requested permission to draft an assistant from outside the Board to handle day-to-day functions. Patty will be available to mentor the assistant as needed. The Board agreed and authorized her to seek assistance for one or more non-Board members. POC: Patty Mullen. Suspense: Nov. 17.

8. Clinic Coordinator - Jim Phillips will place ads in the Daily News and Bay Beacon to advertise the clinics. Informational flyers are available for posting on the website and for printing for the registration handouts. POC: Jim Phillips, Suspense: update due Nov 17

9. Sponsor Coordinator - Patti Baker volunteered to accomplish the mailouts to recruit 2004 sponsors. POC: Patti Baker, Suspense: not assigned

10. Opening Day Parade/Ceremony - No discussion.

11. Information Officer - Mike Rarick reported the website is updated.

12. Safety Officer - Brad reported the first aids kits are ready to go. Brad suggested a "Batters Eye" is needed in centerfield at the Valp field. Chuck Simpson drafted suggested changes/additions to last year's safety manual. He will provide a hard copy to Brad. POC: Brad Schneider, Suspsense: not assigned

2. Old Business:

A. Gary made a renewed pitch to recruit new members to fill the remaining four board member positions. POC: ALL, Suspense: not assigned.

B. Concessions - Chuck has placed phone calls to two local soft drink companies and is waiting for a response from each on their proposal before proceeding with a recommendation to the Board. POC: Chuck Simpson, Suspense: update due Nov 17.

C. Safety Manual Review - Brad is waiting for the latest version of the field evaluation forms to be included in the 2004 version. POC: Brad Schneider, suspense: Feb 1, 2004.

D. Eglin AFB - Gary spoke to Sandy Fleeman, District President, concerning the issue of incorporating the defunct Eglin AFB league into our boundaries or let the base population base be included in the Shalimar boundaries. The decision was to adjust the boundaries and include Eglin with Shalimar. This is a one year contract and will be reaccessed next year. POC: Gary Wood, Suspense: reassess at end of 2004 season.

E. Dual Wheel Pitching Machine - Further discussion was held on the purchase of a dual-wheeled machine for Teen League usage. A motion was made and carried to proceed with purchase. POC: Mike Rarick, Suspense: not assigned.

3. New Business:

A. Approve 2004 Budget - Patti Baker was asked to prepare two budgets, one increasing the registration fee by five dollars to incorporate Little League "medals" for each team member and one without. Tabled until next meeting. POC: Patti Baker, Suspense: Nov 17.

4. Next Meeting: Scheduled for November 17 at 6:00 pm - Major League Field. Meeting adjourned at 7:50 pm.

Janet Simpson

Secretary

Oct 20, 2003

Meeting called to order at 6:00 pm by Gary Wood, President NVLL. Gary provided a review of the minutes from the recent District President's meeting.

1. Standard Agenda Items:

A. Calendar Review- Mike Rarick reported that Ruckel Middle School had a potential scheduling conflict with our December 13 registration. He will check into this further for alternative locations. POC: Mike Rarick, suspense: update 3 Nov

B. Committee Reports:

1. Player Agents - Tabled.

2. Concessions - Tabled.

3. Uniforms - No report.

4. Equipment - Les Stevens reported that proposal should be available next meeting. POC: Les Stevens, suspense: update 3 Nov

5. Fields & Grounds - No discussion.

6. Umpire Coordinator - It was decided that a job description should be designed for this position. Someone outside the board would be better suited due to other obligations within the League. POC: not assigned

7. Team Mom Coordinator - Patty Mullen agreed to head a committee to cover this position. She suggested Amy Junger as a possible support for assisting with the annual duties.

8. Clinic Coordinator - Jim Phillips volunteered to manage the 2003 Simply the Best clinics. Jim will get with Chuck Simpson for information from last year.

9. Sponsor Coordinator - No discussion.

10. Opening Day Parade/Ceremony - No discussion.

11. Information Officer - No discussion.

12. Safety Officer - Mike Rarick made a pitch in absence of Brad Schneider to have Board members review NVLLB's 2002 Safety Manual and be ready to discuss changes or recommendations. POC: Brad Schneider, suspense: not assigned.

2. Old Business:

A. Dates for Player's Clinic were changed and approved by the Board to January 17/18. Opens Saturday, 16 Jan as possible registration date.

B. Rules Committee - Discussions tabled until player agents are selected. POC: Mike Rarick, suspense: not assigned

C. Concessions - Soft drink contract needs to be reviewed/updated and then sent to local providers for proposals. POC- Chuck Simpson, suspense: update 3 Nov.

D. Board Nominations - Jim Phillips and Bill Cooper were approved as returning Board members.

E. Registration - Gary Wood requested specifics on the number of volunteers required for registration dates and would like a sign-up sheet at the next meeting. POC: Mike Rarick, suspense: 3 Nov

3. New Business:

A. A discussion was held on proposal to purchase a dual wheeled pitching machine. This was tabled until the budget is set for equipment needs in other areas.

B. Patti Baker, NVLL Treasurer, discussed possible tax consequences of adding additional fundraisers to the 2003 calendar. Currently, NVLL holds two annual fundraisers which includes operation of the concession stands and Opening Day activities. Additional request for fundraisers should be discouraged to preclude tax filing status changes. Board members agreed to hold fundraisers to those currently approved.

C. Gary Wood polled the Board for recommendations/discussions on possibly incorporating players from the defunct Eglin AFB Little League. Discussions centered on pro and cons of adding these players to the NVLL boundary versus allowing them to be incorporated into the Shalimar League. A majority of members were concerned about the impact on current NVLL infrastructure and the game/practice scheduling changes that would be caused by the addition of a third division to our League. Due to the current population in the approved NVLL boundary, a third division would be required if the Eglin players are incorporated. Gary asked for Board approval to check into acquiring a certain number of players without starting a third league. Motion made and carried. POC: Gary Wood, suspense: not assigned.

D. Discussion was held on possibility of entering a NVLL float in the Twin City Christmas Parade. Cost to enter was unknown but most thought it was worth pursuing details for further discussions. POC: Patty Mullen, suspense: not assigned.

4. Next Meeting: Scheduled for November 3rd at 6:00 pm - Major League Field. Meeting adjourned at 7:45 pm

Janet Simpson

Secretary

Oct 6, 2003

Meeting called to order at 6:00 pm by Gary Wood, President, NVLLB. Gary opened the first 2004 Board meeting by reviewing the league's constitution. He emphasized the need for continued focus on providing a positive learning environment for our player's. Gary went on to spell out his expectations from this year's Board of Directors before moving on to the standard agenda items.

1. Standard Agenda Items:

A. Calendar Review- Mike Rarick reviewed calendar of events for the season. To help kick-off the new season Mike volunteered to spearhead the registration drive. Dennis Samac pitched in to take charge of publicity and Don Head will provide signs to advertise registration dates. A discussion was held on make-up dates for umpire clinic and to offer an option for Saturday/Sunday to accomodate people's schedules. Mike also asked that Board members review the calender for conflicts that he might have missed.

B. Committee Reports:

1. Player Agents - Mike discussed positions needed but majority voted to table until the remaining Board of Director positions were filled.

2. Concessions - Mary Shepardson and Sharon Detiege volunteered to head up a committee to cover this area. Gary Woods commented on the importance of an overall concession manager and expressed he had specific ideas for how he wanted this handled.

3. Uniforms - Jennifer Keen volunteered to be the uniform contact for the upcoming season.

4. Equipment - Les Stevens and Beau Schreiber will once again take on this job. Les expressed ideas to remodel the Valpariso equipment room to accomodate the increasing amount of equipment. Gary Woods requested a draft building proposal to be presented for Board approval. Beau will continue to place the equipment orders.

5. Fields & Grounds - Robby Davis volunteered to head this committee. Chuck Simpson offered support where needed.

6. Umpire Coordinator - Tabled pending volunteers.

7. Team Mom Coordinator - Still need a volunteer for this position.

8. Clinic Coordinator - Volunteer for this position.

9. Sponsor Coordinator - Sharon Detiege agreed to help in this capacity.

10. Opening Day Parade/Ceremony - Patty Mullen will be in charge of opening day festivities and Daniel Samac agreed to handle the parade.

11. Information Officer - Mike Rarick agreed to continue in this capacity.

2. Old Business:

A. No old business.

3. New Business:

A. Voting on new Board members - Motions were offered to add Ken Rodgers and J Hughes to the 2004 Board of Directors. Both motions carried. Gary Wood made a plea for current Board member's help in recruiting new candidates to fill remaining vacancies.

B. Umpire Clinic - A discussion was held on the clinic given by District 1 Umpires for October 19. A motion was presented to pay the registration fee for interested individuals. Motion carried.

C. Rules Committee- Mike Rarick asked Board members to review NVLLB's local rules and forward proposed corrections/changes to him as soon as possible. The Rule's Committee will consolidate proposals and present the 2004 version at a future meeting for approval.

D. Concessions - The current soft drink contract has expired. Mary Shepardson and Mike Rarick will review the old contract, make recommendations on additions and subtractions then request local providers bidding.

4. Next Meeting: Scheduled for October 20 at 6:00 pm - Major League Field. Meeting adjourned at 7:25 pm

Janet Simpson

Secretary

Sep 8, 2003

General Membership meeting:

A. Reports:

1. President - Status of League

2. Treasurer - Budget Report

B. 2004 Constitution Approved

C. 2004 Board of Directors Elected

1. Officers Elected - President, V.P., Secretary, Treasurer, Safety Officer, Player Agent